A different kind of practice
You won’t be asked to simply execute.
You’ll be asked to think. To question. To contribute. To engage in a process that is collaborative, sometimes challenging, and ultimately rewarding. Because the best work comes from people who are fully invested in it.
Ashley McGraw is a place for people who are drawn to meaning, not just momentum.
People who are curious. Thoughtful. Restless in the best way. Who care about the connection between people and the environments they move through every day, and who want to explore that relationship deeply. It’s a culture of quiet idealism. Of substance over show. Where ideas are valued, questions are encouraged, and growth comes from both autonomy and support.
LIFE AT ASHLEY MCGRAW
We support our people in ways that reflect how they actually work and live.
“Ashley McGraw’s commitment to quality and innovative learning environments has helped positively impact many communities. The strong portfolio of sustainable design in their projects speaks to the responsibility of our larger environment.”
Eric Joerdens, Associate Principal
“I chose Ashley McGraw because the team is passionate about design while being environmentally conscious and addressing the needs of the client. A positive, health work culture is everything for a firm, and Ashley McGraw is committed to creating a great place for collaboration, learning and growth.”
Thao Talucci, Designer
We partner with young professionals and aspiring architects.
INTERNSHIPS & SCHOLARSHIPS
We are committed to supporting the next generation of architects and designers by creating opportunities to learn, grow, and gain real-world experience. Through internship opportunities, students and emerging professionals work alongside our multidisciplinary teams on active projects while building the skills and relationships that help launch successful careers.
We are also proud to support the Brookline Fund to Increase Diversity in Architecture & Design, a program co-founded by Principal Mike Lindstrom that expands access to architecture and design careers through scholarships, internships, mentorship, and hands-on learning opportunities.
Interested?
Take a look at our current opportunities. If you don’t see the perfect fit but feel like this might be your kind of place — we’d still love to hear from you. Email us at careers@ashleymcgraw.com.
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About the Role
As our Project Accountant, you’ll work closely with project managers and our administrative team to ensure accurate reporting and smooth billing cycles. You’ll report directly to the Controller and be a key liaison to project teams, ensuring that project accounting data is timely, accurate, and actionable. The Project Accountant is responsible for maintaining the integrity of project financial data and providing proactive analysis that helps guide project performance and profitability.
Key Responsibilities
Prepare monthly client invoices, including time & expense, percent complete, and milestone billings.
Partner with project managers to confirm billable status, percent complete, and con-tract compliance.
Monitor accounts receivable for assigned projects and support collection activities.
Review and process accounts payable, ensuring consultant invoices align with con-tract terms.
Communicate with consultant vendors regarding billing compliance, required docu-mentation, payment status, and project coding.
Coordinate with project managers on consultant contracts, billing phases, percent complete, and invoice documentation.
Verify labor charges, consultant costs, and reimbursable expenses for accuracy and proper coding.
Track project budgets, commitments, and actuals to identify variances and potential overruns.
Provide project managers with timely financial updates, including labor to date, earned revenue, and forecast to complete.
Prepare monthly project performance reports, including profitability, utilization, and work in progress (WIP).
Support month end close with project level reporting and analysis.
Assist with firmwide accounting functions as needed.
Prepare monthly accounting workpapers and reconciliations, including cash ac-counts, credit card activity, prepaid amortization, fixed assets, and vendor setup.
Support cash management activities and banking relations.
Review employee expense reports for proper support and coding.
Maintain and updated standard operating procedures.
Perform additional duties as assigned.
Qualifications
5+ years experience in project accounting, preferably in an architecture, engineering, or professional services environment.
A/E industry experience preferred but not required.
Strong attention to detail with the ability to review project contracts and understand the different phases and allowable expenses.
Strong analytical skills, with the ability to research and reconcile accounts.
Highly effective in invoicing, collections, G/L, and A/P.
Conscientious about timeliness of assignments and quality of work product.
Able to work cooperatively and collaboratively to maximize performance and results.
Technologically savvy with the ability to manage and manipulate data and respond to project consultant inquiries quickly and effectively.
Excellent interpersonal and communication skills.
Strong computer skills and experience with Microsoft Office.
Experience with Deltek Vantagepoint software is desirable but not required.
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job, and activities, duties, or responsibilities may change over time.
Salary Range: $67,000 - $77,000 per year
The specific salary offered may be determined by a variety of factors including, but not limited to, the candidate's relevant experience, skills, qualifications, certifications, education, and work location. Additional considerations may include internal pay equity, the level and scope of responsibilities, and current market trends. Please note that the posted salary range is intended as a general guideline and does not guarantee any specific compensation. Final compensation will be determined at the time of offer.
To apply: careers@ashleymcgraw.com