CURRENT OPENINGS
& JOB DESCRIPTIONS
Project Architect: 10+ Years Experience (NYS K-12 Projects)
Position Overview: We are seeking an experienced Project Architect to lead the technical and coordination efforts for NYS K–12 public school projects. This role is responsible for overseeing project development from concept through construction, ensuring that design intent, technical execution, and regulatory requirements are maintained at every stage. The Project Architect works closely with the Project Manager and serves as a key day-to-day contact for clients, district representatives, and design and construction partners. This position is ideal for someone who excels at multidisciplinary coordination, documentation strategy, and mentoring emerging professionals, while maintaining alignment with project goals, schedules, and budgets.
Key Responsibilities
Implement project scope in alignment with budget, schedule, and client goals, maintaining clear communication with all stakeholders.
Lead the development and organization of drawing sets
Coordinate multidisciplinary consultant teams with minimal oversight, integrating systems, specifications, and technical requirements across all project phases.
Prepare and deliver presentations to clients, boards, district administrators, and community groups.
Maintain deep working knowledge of codes and oversee their integration into documentation
Lead specification coordination and editing, supporting consistent alignment between drawings and written documents.
Support the Project Manager in the preparation of regulatory submission packages
Execute quality assurance and quality control standards throughout all phases.
Participate actively in construction administration, including site observations, preparing field reports, and leading construction meetings.
Mentor, instruct, and guide designers and emerging professionals; set expectations for quality, organization, and professionalism.
Provide constructive feedback and develop junior staff through hands-on technical involvement and day-to-day coaching.
Foster collaborative relationships with clients, consultants, and project partners, modeling communication that is clear, respectful, and proactive.
Support positive team culture
Required Qualifications
Bachelor’s or Master’s degree in Architecture (professional degree required).
10+ years of relevant project experience, including substantial K–12 or institutional project work.
Professional architectural licensure.
Comprehensive understanding of building codes, standards, and project planning processes.
Excellent written and verbal communication skills; ability to manage complex discussions with clients, consultants, and internal teams.
Strong leadership, and mentoring capabilities.
Proficiency in Revit, AutoCAD, Bluebeam, Adobe Creative Suite, Enscape, Knowledge of Newforma and Deltek Vantagepoint is a plus.
Ability to collaborate both independently and as part of a project team, often on multiple projects concurrently.
Must be located within driving distance of project sites in New York State.
Role Expectations
Project Architects at this level are responsible for leading teams, managing complex design and technical challenges, and representing the firm with professionalism and clarity. They demonstrate consistent control of project documentation, effective consultant coordination, and reliable execution of construction-phase responsibilities. Their work reflects deep understanding of codes, SED processes, and K–12 educational facility standards. They mentor junior colleagues, contribute to process improvements, and demonstrate steady professional growth in alignment with firm values.
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job, and duties, responsibilities, and activities may evolve over time.
Compensation for this role typically ranges from: $90,000 - $100,000 per year. The specific salary offered may be determined by a variety of factors including, but not limited to, the candidate's relevant experience, skills, qualifications, certifications, education, and work location. Additional considerations may include the level and scope of responsibilities, internal equity, and current market trends. Please note that the posted salary range is intended as a general guideline and does not guarantee any specific compensation. Final compensation will be determined at the time of offer.
To apply: careers@ashleymcgraw.com
Project Administrator
Position Overview: We are seeking an experienced Project Administrator to provide critical administrative support during the bid and construction administration phases of our projects. The Project Administrator plays a central role in coordinating project documentation, supporting the bidding processes, supporting construction administration, and ensuring organized communication among team members, consultants, and contractors. Ideal candidates will have strong administrative backgrounds, exceptional organizational and communication skills, and a demonstrated ability to master new software quickly. Previous experience in architectural, engineering, construction, or facilities management settings is highly desirable.
Key Responsibilities
Manage administrative tasks during the bid and construction administration phases of projects, maintaining accurate and up-to-date project records and documentation.
Assist Project Managers with schedule, meeting notes, and other data input and updates in newforma
Prepare and process paperwork, advertising, and postings related to the bidding process.
Track and organize received bids; maintain bidder lists and communications.
Coordinate the bid evaluation process, including preparing bid comparison summaries and recommendation letters.
Draft, issue, track, and ensure execution of contractor agreements
Participate in pre-construction and construction meetings as needed; assist with scheduling and coordination of meetings internally and externally as needed.
Log, monitor, and process construction administration documents, including RFIs, submittals, change orders, bulletins, and other correspondence with team input.
Maintain and organize project info within the project files and newforma.
Support the processing of contractor payment applications, invoice documentation, and contract modifications.
Coordinate with construction teams as needed.
Assist with closeout documentation and other administrative duties as needed to support the project team.
Provide clerical and administrative support to Project Managers and other team members as required.
Required Qualifications
5+ years of relevant administrative experience, preferably in an architectural, engineering, construction, or facilities management environment.
In-depth knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Windows 365.
Demonstrated ability to quickly learn new software applications; experience with project management software (e.g., Newforma, ProCore, Deltek) preferred.
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Proven ability to work well under pressure and meet deadlines.
Ability to work both independently and collaboratively as part of a team.
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job, and duties, responsibilities, and activities may evolve over time.
Compensation for this role typically ranges from: $57,000 - $67,000 per year. The specific salary offered may be determined by a variety of factors including, but not limited to, the candidate's relevant experience, skills, qualifications, certifications, education, and work location. Additional considerations may include the level and scope of responsibilities, internal equity, and current market trends. Please note that the posted salary range is intended as a general guideline and does not guarantee any specific compensation. Final compensation will be determined at the time of offer.
To apply: careers@ashleymcgraw.com